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Spend

The Procurement/Supplier Contracts team is focused on process improvements for schools and units, as well as streamlining supplier procedures. For example, they are investigating how to improve the supplier registration experience. Other questions the team is working on answering, in collaboration with stakeholders, is if UVA should opt for a single “front door” for both catalog and non-catalog purchases. They are also exploring the relationship between the Marketplace and Workday for catalog shopping and requisitioning.

The Supplier Accounts group is working on management of supplier accounts, such as how supplier invoices will be set up and managed. Additionally, they will determine the best ways to report on supplier activity and analyze cash disbursements and tax reports.

The Expenses team aims to ensure a smooth transition to Workday Financials and that UVA will take full advantage of improved functionality it offers. For example, people will be able to create expense reports on supported mobile devices. The team will determine how requisition and expense report approval routing flow will work. To remove administrative burden, they are also evaluating how UVA can restructure receiving requirements involved with receipts and packing slips.