Frequently Asked Questions

A. TBD      

A.  Workday has its own reporting and analytics capabilities integrated into the system, so you can expect that there will be significant changes in the look, feel, and functionality of the reports you use.  Workday has integrated reporting within the platform which will provide increased value and timeliness for your work.  Data in reports will be real-time so as transactions are posted, you will see them when you next run a report.   You will also be able to drill through reports into the journal or other transaction detail to take action when needed.

We will leverage as many of Workday standard reports as possible because it allows us to take advantage of the collective knowledge from their customers over time and lowers our ongoing maintenance burden over time as Workday releases regular version updates.   Where necessary to meet UVA needs we will certainly create custom reports Workday as well.  If we find cases where Workday cannot provide what we need, we may then explore the use of UBI for supplemental reporting solutions.

A. We will be creating reports in either UBI or PRISM Analytics (a component of the Workday platform) where you will be able to run trended financial reports across the July 1, 2022 time boundary between Oracle and Workday.   We have not yet determined the level of detail that will be available in those reports.   For historical data, UBI reports will still be available for running reports containing data prior to July 1, 2022.D      

A. To be added to the UVAFinance blog digest mailing list, email bv8h@virginia.edu, or visit UVAFinance@blogspot.com and use the signup feature in the top left of the page.  You can also subscribe to WFST Radio via the Podbean app or on Apple podcasts.   The Online Community on CommunityHub is behind NetBadge; if you have any trouble accessing it, contact bv8h@virginia.edu 

 A. Project leadership and the project team definitely want to hear from you!  Here are a few ways to reach out:

• Check in with representatives from your school or unit (we have Steering Committee members, Advisory Group members, and Checkpoint Team members in a searchable database on our website).
• Get in touch with anyone on the project team.  Our contact info is available on the FST website.  We’re ready and listening!  Not sure who to email?  Just contact us at financetransformation@virginia.edu and we’ll make sure you get a well-informed response quickly.
• If you have a great idea or a question you think others might share, we encourage you to share it in the online community. Not only are we very responsive in that channel, but also, your colleagues can interact with your thoughts, too.  It’s a great way to connect with others and keep all of our concerns, inspiration, and feedback in the open. 
• Want your feedback to remain anonymous?  You’re welcome to drop us a line via the FST webpage feedback feature in the top right corner of every page on the site. 

There’s no wrong way to give feedback and no such thing as a dumb question.   We are striving for this to be an inclusive process.  When questions and concerns surface, we’ll do our best to get those answered both privately and in forums where others can benefit from them.  Often this will be accomplished by posting frequently asked questions in the community or on our website, without identifying the person who asked the question.

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A: Yes – we think there is a good chance that much of the reconciling activities will be included in up-front approvals. This approach, coupled with a monthly Workday report that gives a snapshot of key financial information to those with fiduciary responsibility, should combine to replace what Recon@ does today.  FST core team members want to ensure that we strike the right balance between incorporating required approvals without slowing down transaction cycle times.  To that end, we’ll demo a proposed solution to our various stakeholder groups in the Fall 2020 timeframe.

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A: With the implementation of Workday Financials there will be a new chart of accounts (CoA), referred to in Workday as the Foundation Data Model (FDM).  To establish the new CoA/FDM, we will utilize a workgroup, comprised of subject matter experts from schools, large units, and central offices, which will evaluate required data elements, needed segments for external and internal reporting needs, and leading practices at peer institutions. The intent is to develop a CoA/FDM that will improve data definitions and consistency, as well as reporting and analytics. We will listen closely to the UVA finance community and utilize the governance structure to approve the new FDM. We will train end-users on the new FDM and develop a crosswalk that provides a translation from the existing PTAEO to the new chart string in Workday.  In addition, we will train end-users on which reports to utilize for specific analyses.

A: TBD

 A. As of the 6/24/20 revised budget process meeting, attended by budget managers across the University, Adaptive Insights, the new budget tool, is currently being used by all areas to revise the FY21 budget.​​​​​​​